How to Email a Resume To an Employer

How to Email a Resume To an EmployerHow to Email a Resume To an EmployerDo you need to schmelzglas a resume to apply for a job? Whats the best way to do it? When youre sending an email resume, its important to follow the employers instructions on how to submit your job materials. The job posting should give you detailed information on how you are expected to apply. You may be asked to upload your resume online or to email your resume. If its tobesentby email, you may be advised what format you should use for your resume,what to include in the subject lineof the email, and by when the employer needs to receive it. For example, the employer may request that you upload or email a .pdf or .doc version of your resume and titelbild letter, if a cover letter is required. Make koranvers you follow the employers instructions carefully, or else you risk not getting your application considered for the job. When there are no clear directions (and even when there are), follow these tips on how to submit your resume and other job materials by email. Tips for Emailing a Resume to an Employer Follow the directions. The first rule of thumb when emailing a resume is to do exactly what the job listing says. If the listing asks you to send your resume in a particular format, or asks you to save your resume under a specific personenname, be aya to do so. Employers are less likely to consider job applicationsthat do not follow submission instructions exactly. Send it as an attachment. Keep in mind that some employers do not accept attachments. In such cases, paste your resume into your email message as plain text. However, when there arent instructions, the easiest way to send your resume is as an attachment. That will preserve your resume content and format. Your cover letter can either be attached as well, or written in the body of an email message. Choose a resume file format. Be aya to read the job listing carefully for any directions on what format the employer would prefer for your resume. If there are no directions, submit the resume as either a Microsoft Word document (.doc or .docx) or asa PDF. These are the formatsmost commonly preferredby employers. If you have saved your resume as a Google Doc or with word processing software other than Microsoft Word, convert your resume to a Word document. You should be able to click File, then Download as or Save as, and save it as a Word document. To save your document as a PDF, depending on your word processing software you may be able to selectthemenu File, thensub-menu Save As, and save it as a PDF. If not, there are free programs you can use toconvert a file to a PDF. Name your attachment. If you attach your resume to your email, remember that your employer can see the name of your document. Include your name in the title so that the employer will know, at a glance, who you are. For example, you could name your resume Firstname Lastname Resume. Dont use a generic name like Resume or, even worse, Resume1 or Resume 2. This might make the employer think you dont care enough about the job to tailor your materials specifically for the position. It also doesnt help the employer remember who you are. Keep it simple. Whether you paste your resume into the body of the email message or send it as an attachment, keep the font and style simple. Use an easy-to-read font and remove any fancy formatting. Dont use HTML. You dont know what email client the employer is using, sosimple is best because the employer may not see a formatted message the same way you do. How to Send Your Cover Letter Via Email When applying for a job via email, you can copy and paste your cover letter into the email message or write your cover letter directly in the body of an email message. If the job posting doesnt specify how to send it, you can also choose to send your cover letter as an attachment. If you doso, use the same format as your resume (for example, if your resume is a PDF, your cover letter should be too). Also use the same naming convention as you did for your resume i.e., janedoecoverletter.doc. Be aya to read the directions on the job application carefully sometimes companies want all your materials sent as one PDF or Word document, and other times they want separate attachments for each document. IIf you do send both your resume and letter as attachments, include a brief introduction in your email message. In it, state the job you are applying for and note that your resume andcover letter(and any other requested materials) are attached. Tips for Emailing Job Materials Use a professional email address. Make sure to use a professional email address that includes your name or part of your name. If you dont have one yet, create a new professional email address with your first and last name, if possible. Use a clear subject line. The subject line is the first thing the employer will see when deciding whether or not to open your message. Make sure your subject line clearly sta tes the purpose of the message so that the employer does not mistake it for spam, or otherwise overlook it. The subject line should include the job title and your name, and should be edited for spelling errors. For example, it might be Job Title Firstname Lastname. Keep it brief. If you send all of your job materials as attachments, include a brief message in the body of the email that says who you are, why you are writing, and what materials you have attached. Include your signature. At the bottom of the email message include an email signature with your contact information, so its easy for the hiring manager to get in touch with you. Look at samples. Look at sample emails with resumes attached and sample emails with resumes in the body of the message. These will give you a sense of how to format your messages. Carefully edit and proofread your documents. Make sure youspell check and check your grammar and capitalization.Employers expect the same level ofprofessionalism in email a s they do in paper correspondence.Be sure toproofread your subject line, the body of your email, and any attachments. Manyemail programs have built-in spell checkers you can use. Alternatively,write your cover letter message in a word processing program, spell-and-grammar check it, and pasteit into the email message. No matter how you write it, be sure not to rely solely on spell checkers, which can miss many grammar and spelling mistakes. Reread your message yourself, and consider having a friend look at it as well. Send an email test message. Before you click Send, send yourself a test email message to be sure your application isperfect and good to go. Attach your resume, then send the message to yourself first to test that the formatting works. Open the attachment so you are sure you attached the right file in the right format, and that it opens correctly. If everything is set, send it to the employer. If not, update your materials and send another test message to yourself.